Modules and Features

CORE HR

LOGIN

Inbuilt credentials management or Active Directory, Google integration or a combination, Work on behalf using Login As

TERMS OF EMPLOYMENT

Setup terms for employee as per Department, Get documents uploaded by employee against the terms of employment

DASHBOARD

Greetings, Notifications, Holidays, Leave Summary, Projects, Help Desk Request, KRA/KPI

EMPLOYEE PROFILE

Personal and Contact Info, Present Address History, Official Accommodation Records, Family, Academics, Past Employment, Certifications, Training, Control Employee Editing, Approval Workflow for certifications etc.

EMPLOYEE LIFE CYCLE

Joining to Exit Stages, Notice Period, Reference Checks, On-boarding Workflow, Departments, Designations, Locations, Transfers, Letters, Responsibility Management, Employee Document Management, Disciplinary Actions, Separation Workflow for Resignation Termination Retirement Abandonment and Bereavement

EMPLOYEE LEAVE MANAGEMENT

Leave Period, Entitlements, Expiring Entitlements, Leave Summary, Carry Forwards, Rule based Days calculation, Holiday Calendars, Leave Approval Workflow, Leave Cancellation Workflow, Responsibility Delegation, Team Leave, Leave Encashment and Leave Adjustments, Vacation Definition, Compensatory Leave

SHIFT MANAGEMENT

Shift Master data allows default timings, week off and Special Timings, Default Shift for Company and Locations, Assign Shift to Employees, Create Monthly Rosters, Approval Workflow, Shift Exchange under Approval, Attendance linked to Shift Timings and Weekly Offs

ATTENDANCE MANAGEMENT

Attendance Integrated with Leave and Holidays, Multi Location Auto Import of Biometric Data, Mobile Based Attendance and Tracking, Upload Attendance as CSV, Enter Attendance Manually, Attendance Regularization Workflow, See At Work Team Members, Missing Attendance Notification to Employee and HR, Adhoc Shift Timing and Holiday, Attendance Check for Salary Generation, Short Attendance Leave Policy and Workflow, Rule based Employee Grouping for Distributed Management, Alerts for Employees Missing in Bio-metric Machine or Punches not received.

EMPLOYEE EXPENSE TRACKING

Create Expense Sheets, Add Expenses, Approval Workflow, Accountant Adds Payments, Adjust Balance in Salary

EMPLOYEE ASSET MANAGEMENT

Create Asset Types, Add Assets, Issue, Return, Retire, Adjust Asset loss from Employee Salary

HELP DESK

Create Help Desks and Admins. Employees raise Requests, Discussion Control for Employee and Admin to discuss about the request. Help Desk Admin Panel

ORGANISATIONAL STRUCTURE

Up to 10 Levels Hierarchy, Org Chart, Use Org Structure in Workflows

WORKFLOWS

Leave Approval, Attendance Regularization, Roster, Performance Management, Training, Employee Probation PIP Resignation Exit, Hiring, Help Desk, Employee Data Upload, Expense Approval, Timesheet Approval, Employee Asset Management

EMAIL EMPLOYEES

Select Employees based on Department Location etc. Send email to selected employees.

SECURITY, AUDIT

Secure Access using https, Features to prevent malicious use. Permission Based Access, Audit Record for all Actions performed on System

HR ANALYTICS

Head Count, Demographics, Attrition Analysis

REPORTING

Standard Informative Reports, Custom Reports, User Input to filter Report Data, MIS Reports

PAYROLL

PROCESSING

Generate Payroll or Upload generated Payroll, Approval Workflow, Part Salary, Split Salary, Delay, Upload Components, Fully Customizable Payroll architecture, Ready Templates for India, Malaysia, Sri Lanka and other countries, Statutory Compliance's, Advances, Variable Pay with Incentive Calculations, Tax Declaration form with Approvals and Stages, Reimbursements with Approval Workflow, Reimbursements carry forward, Ad-hoc Reimbursements, Salary Slips, Rule based Employee Grouping for Distributed Management

CONTRACT EMPLOYEE INVOICING

Generate and Distribute Invoices to be submitted by Contract Employees. Invoice based on Salary Master and days worked.

TAX DECLARATION

Tax Declaration form Auto Generated when Employee Crosses taxation Limit during financial year, Approval Process, During Year Employee can update the form, Second Level Compliance Process 2 months before end of Financial Year

TALENT MANAGEMENT

EMPLOYEE PERFORMANCE MANAGEMENT

Template based Setup allowing Multiple PMS Workflows, Goals, Cascading Goals, Review Cycles and final Appraisal, Areas, KRAs, KPIs, Custom Columns, Calculators, Get Data from Attendance Employee Data etc. Guidelines, Achievements, Strengths, Areas of Improvement, Major Contributions, Create Performance Improvement Plan for non-performers, Create Performance Potential Matrix and Talent Review Form, Easy Monitoring.

EMPLOYEE DATA MANAGEMENT

Upload and Share Data with employees related to sales, production etc., Setup Scheduled Data upload, Setup up Employee View of Data, Use Data in Payroll, PMS etc.

TRAINING

Training Need Identification, TNI Workflow, Scheduling, Pre Post Test, Learning Index, Feedback, Effectiveness Index, Training Material Repository

SUCCESSION PLANNING

Identify Positions for Succession Planning, Identify Skills for Successors, Identify potential internal successors through PMS or Skill Gap Analysis and Recruit external successors through the recruitment module, View Successor Chart, View Succession Chart, Notification for Missing Successors, Groom Potential Successors, Train Potential Successors Using Training Module

PROJECT MANAGEMENT & TIME SHEETS

Create Projects, Tasks and link to Clients, Assign Tasks to Employee Groups, Set Expected Hours, Employees Log Actual Hours, Close Tasks and Projects, Client wise reports

BUDGETING AND VACANCIES

BUDGETING

Create and Approve annual Budgets Unit and Designation wise, Budget Change Process during year

VACANCIES MANAGEMENT

Create and Approve Vacancies within the Budget during year, Maintain Job Description with Skills required, Publish Vacancies to website, Publish for Employee Referral, Create Candidate Evaluation Form and Workflow, Customize Candidate Application Form

HIRING

HIRING MANAGEMENT

Maintain Candidate Database, Upload Resumes, Process Candidate as per Vacancy Evaluation Form, Identify Duplicate Resumes, Maintain Interview Questionnaire, Letter of Intent, Offer letter, Joining Process and Reference Check, Search PDF

TEST MANAGEMENT

Maintain Subject wise Question Bank, Create Online Tests with number of questions and time allowed, Download Test Paper as PDF and enter marks obtained manually

EMPLOYEE ENGAGEMENT

GREETINGS

Automated Personal Birthday & Anniversary Greetings, Holiday Greetings, Joining, Farewell Greetings, Send Personal Messages

ANNOUNCEMENTS

Company Announcements with image or videos

REWARDS and RECOGNITION

Reward Programs, Points, Calculator to Convert to Monitory Value, Auto Calculation from other modules like Suggestions Portal, Employee Data Etc, Employee View

SUGGESTION PORTAL

Suggestion entry and Approval Workflow, Use suggestions data in Rewards and Recognition

KNOWLEDGE MANAGEMENT PORTAL

Central Portal for capturing Knowledge Related to Work. Submission of Knowledge Piece by Employees and Approval. Use of Submission in Reward and Recognition Program.

POLICY MANUALS

Share all Policy Manual of the Organization

DOCUMENT SHARING

Share Commonly used templates and documents with group of employees

REMINDERS

Daily Reminder for Pending Tasks

INDUSTRY SPECIFIC FEATURES

MANUFACTURING

Line Balancing, Employee Data, Roster Management

RETAIL

Employee Data, Mobile Attendance, Expense Management

HOSPITALS

Roster Management

IT Services

Time Sheets

Documents

HRMates Presentation

Download

Product Broucher

Download

HRMates Video

View

PMS Workflow for Employee

Download

Case Studies

Download

Why HRMates

    Problem

  • People related processes in an organization typically evolve over time, with growth and business needs. One size fits all solutions typically are not able to automate mature organizations processes fully and fail to keep up with changing requirements of the organization over the life cycle of the product.
  • HR Systems normally live in their own sandbox environment. There is a scope of integrating HR System so as to provide better visibility to Employees on their performance.

    Solution

  • Rich Organization Structure to support Multiple relationships between employees. Use all relationships in business processes.
  • HRMates is built for quick, robust and deep customization using state of the art architecture.
  • Integration with other systems to provide better insights to employees on their performance

Case Studies

Attendance Case Study

Read More

Service Oriented Organization

Read More

Performance Management System

Read More

Employee Data

Read More

Career (Demo only)

Meet The Team

R P Singh

R P Singh

RP holds Bachelors degree from IIT Kanpur in Computer Science, 1985. RP is passionate about making technology work in daily lives of people. He has been a serial entrepreneur and has led several very successful products and companies in past. Between 1988-92 RP conceptualized and led development of very successful Desktop Publishing Product InPage with user base running into millions across the world and till date is the defacto standard. Next RP conceptualized and led development of JewelMesh which is again a gold standard in its field even today. After Year 2003 RP co-founded 2 successful IT Services companies Think Future and ThinkSys, both the companies are well established in there domains.

Having worked thru many projects and being involved minutely in design and architecture of applications, RP worked on creating a framework AppPress to help in rapid development of business applications. HRMates has been built using AppPress and is on way to being a Gold Standard in HR and Payroll Automation for organizations.

RP likes to delve into Astronomy and Cosmology in his free time.

Derrick V Perera

Derrick V Perera

IA, IO (FIDE), BA (SL), MBA (USA) MA (SL), Derrick has over 20 years’ experience in the field of HR & General Management in manufacturing & service sector representing local as well as multi nationals such as Ericsson, Telstra and Airtel etc. He’s one of the few HR professionals in the country to have had the rare opportunity to Head a PLC when he was appointed Chairman/MD of Blue Diamonds Jewellery Worldwide PLC in 2011. In his career he has worked with many startups in ensuring highly successful launches.

Vinit Thakur

Vinit Thakur

An IIT Alumnus and a Digital Strategist with over two decades of Technology leadership experience with large global and Indian conglomerates. Vinit describes himself as a Change agent. Over the years he has led some major business transformations to steer the growth and operational excellence in the organizations he has worked with. Scorching pace of growth achieved by Dalmia over last decade or so, Wartsila standardizing its globally distributed operations and Marico outsmarting and leading FMCG giants in outbound distribution in early part of last decade are a few to name. Vinit firmly believes in power of digital technologies and has effectively used it over last two decades to change the competitive positions of the organizations he has worked with. Vinit specializes in, helping organizations manage and sustain complex change programs, Building and Deploying Digital and IT Strategy, Building Organizations and Competency Centres, Multi-Cultural and Global work practices, Managing Large, Distributed and Global teams, Setting up IT Operations and Service Delivery Models, Conceptualizing PMOs and governing Large Enterprise class automation projects. Currently Vinit is busy building start-ups in the areas of Digital Advisory and HR Solutions. Vinit is spending a sizable time in supporting NGOs in the space of Digital India and Skill India.

Sandeep Goyal

Sandeep Goyal

A Post Graduate in Marketing and Finance Having multifaceted exposure for over 3 decades, spanning from technology, sales and marketing to liasioning and facilities management, always focused on customer needs in the service industry. started out in customer service in an IT products company in the early 80's, when the concept of IT products was quite unknown in India... moved to IT services in private and public sector companies, managing and marketing a portfolio of client facing services - notable among them ET&T, under Min of IT & Communication and RailTel, under Min of Railways and Keane, a US MNC.

Client List

Plans and Pricing

Testimonials

Get in Touch

Get in touch with SysMates who is passionate about delivering technology solutions that impact customers’ core businesses. Please feel free to drop an email at info@hrmates.com with your contact information.

Contact Info

SysMates Technologies
2nd floor - First India Place, Sushant Lok I
MG Road, Gurgaon -122 002, Haryana, India
E: info@sysmates.com
P: +91 124 4252001, +91 84488 50001
India
Mumbai
E: jyotirmoy@sysmates.com
P: +91 90227 52176
Bengaluru
E: praveen@sysmates.com
P: +91 97407 94283
UK
London
E: brijesh@sysmates.com
P: +44 7769 257469
Sri Lanka
Colombo
E: derrick@aenigma.lk
P: +94 76 868 2323

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