HRMates

HRMS platform
to build a great organization

HRMates centralizes employee data, automates recruitment, onboarding, and payroll. It tracks attendance, manages performance, and enables self-service benefits. Training tools, compliance features, and analytics optimize HR workflows. Secure, mobile-friendly, and customizable, it streamlines operations while ensuring data protection.

Introducing: WorkflowMates, a add on to HRMates helping business to automate paper based workflows.

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Why HRMates is the preferred HRMS solution for hundreds of companies

"An intuitive, well-designed, customizable solution reduces support tickets with clear guidance, helpful errors, automation to prevent user issues before they arise."

Functionality

HRMates provides a complete suite of modules for managing all HR functions. Our layered architecture allows rapid customization to meet initial and ongoing needs, ensuring a tailored solution that aligns perfectly with each organization's requirements.

Engagement Model

HRMates offers a distinctive engagement model, automating all HR needs in a single, convenient solution. Following initial implementation, we seamlessly align with evolving organizational needs at no additional cost. We prioritize client requests for new HR functionalities, ensuring a tailored and responsive software experience.

Integrations

HRMates seamlessly integrates with various applications, devices, and IT systems, providing employees access to critical work-related data. Key integrations include Microsoft Excel, Google & Microsoft sign-in, biometric devices, mobiles, banks, accounts & statutory uploads, among others. We also offer customized module development as an add-on to HRMates.

Pricing Model

HRMates offers a straightforward pricing model for its entire suite. There's a small setup fee and a per-employee-per-month billing structure with no additional charges for AMC, customization, or new feature additions.

Modules and Features

Complete details of all Modules, Features and Functionality

View

Analytics and Reports

HR Metrics
Full Coverage
Live Data
At any date range
Drill down to employee

Workforce

Personal, Professional, and Employment Profiles with admin controls
Joining and Exit Procedures
Timelined standard and custom employment data
Skills & Experience
Letter Issue and Acceptance
Mood, General Surveys & Feedback
Document Management
Compliance and Discipline Management

Payroll

Customizable Salary Masters
Loans and Advances Process
Tax declaration for tax calcuation
Calculators for statutory components like TDS, ESI, PF, Bonus
Custom Component Calculators
Integrated with attendance
Salary change, days Arrears
Salary generation with batching and approval process
Salary Reports and upload files for Bank
Advise, PF, ESI etc
Accounts Integration
Audit ready
Analytics and Reports

Training

Training need identification
E-Training or Classroom training
Training Scheduling & Planning
Participant Registration & Tracking
Pre and Post Tests with learning index
Training Assessment & Feedback
Analytics and Reports

Project & Timesheets

Projects, Milestones, Tasks and employees
Budgeted, Allocated and Utilized hours
Hour entry against task by employee
Milestone & Deliverable Tracking
Employee utilization metrics on client tasks, internal tasks and idle time
Comprehensive Reports & Analytics

Social Engagement

Birthday & Work Anniversary Notifications
New Joiner Alerts
Mood Tracker and analytics
MILO portal

Canteen Management

Meal Requests via Mobile or Kiosk (Biometric Login)
️Token Printing System
Scheduled Meal Report Emails
Payroll Integration for Deductions

Assets Management

Asset templates with custom fields
Asset allocation, acknowledgement, tracking
Asset grouping
Non returnable assets
Integration with Full & Final settlement
Reports

Hiring

Manpower Requisition & Approval Process
Candidate Application Submission
Applicant Tracking & Monitoring
Interview Scheduling
Candidate Evaluation with criterias and ratings
Document Collection & Verification
Background Verification Process
Offer Letter Generation & Acceptance
Joining

Leave & Attendance

2 Punch, 4 Punch, Alternate Punch Shift Masters
Fixed, Roster, Pattern Shifts
Clockins from Biometric, Mobile with geofence and face matching, Regularization
Late, Early, Overtime, Present Calculators
Leave Entitlement, Utilization, Carry forward, Encashment, Comp Off, Clubbing Policy
Absence Monitoring and Resolution
Payroll Integration

Field Visits

App-Based Field Visit Logging and download in excel
Live Location Tracking
Distrance Travel Calculation using google maps
Reimbursement Calculations
Actual Performance Assessment

Performance

Coverage of Probation, Trainee, Annual, PIP periods
Goal Setting, Reviews and Final Appraisals
Fully customizable forms and process
Competency Framework
Completely customizable
Outcomes Bell Curve, 9 Box and more
Automated Increment and Promotion letters and acceptance

Reward & Recognition

Motivate & Align Teams Toward Growth
️Hybrid Assessments (Software-Based & Manual)
Leaderboard & Gamification
Redemption & Rewards System
Star Winner & Applause Highlights

Employee Self Service

Personalized Employee Profile
Attendance Marking & Regularization
Downloadable Salary Slips
Download and accept letters
Document Submission via ESS

Employees Expenses

Travel plan and approval
Processing of Advance, Bookings
Expense Submission
Expense Approval
Balance settlement or carry forward
Travel Reports
Analytics and Reports

Operations

User rights based on department, location and more
Multi company, locations
PDF workflows for compliance
Fully Automated Approval Workflows
Integrated Helpdesk System
MP Sheets (Manpower Planning)
️CAPA & Safety Management

WorkflowMates - HRMS to Business

Unlock the full potential of your Organization Database with our proven solution, seamlessly integrating HRMS with essential business processes. Leverage your existing data to drive efficiency, enhance decision-making, and optimize operations.

Our solution enables businesses to streamline key functions, such as:

Vendor Evaluation: Assess and compare vendors based on predefined criteria to ensure optimal procurement decisions.
Quotations Based on BOM: Generate accurate and dynamic quotations using Bill of Materials (BOM) data for better cost estimation and project planning.
And Many More: From compliance tracking to workflow automation, our solution adapts to your business needs, providing customized tools for increased productivity and growth.

Enhance your business operations with data-driven insights and automation—transform your HRMS into a comprehensive business management solution today!

Workforce Analytics

Workforce Analytics as per standard HR Metrics

Hiring: Applicant Tracking

Sample of Hiring Module

HRMates AI

HRMates is AI enabled of Chat with documents and summarizing of Performance Reviews

Workforce Analytics

Workforce Analytics as per standard HR Metrics

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Trusted By The Best

Hear It from Our Customers

At the Tinplate Company of India Limited, we have implemented Suggestion Management module of HRMates replacing our paper based workflow. It was a pleasant experience with all the implementation and customization done as per our requirement in time. We have been live with this module for a month now and it is working smoothly. The team is able to respond to any minor change requests quickly.

Anjali Sinha, Assistant Manager Business Excellence

HRMates team is very efficient and effective in implementing company specific policies in software so that whatever is required is very effectively achieved. They are very prompt in replying to our queries and resolving small issues within least possible time. Software has very few failure incidents which was quickly taken care when highlighted to the team.

Nishant S. General Manager, Elematic India

We are delighted to have SysMates as our Technology Partner for HRMS. A well thought out Product along with quick support has helped us automate our time office, payroll, travel and PMS

Alok Pandey – Head HR Jai Balaji Steel