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HRMates Modules Details

1. Workforce

Maintain a great workforce, with fine-grained employee database, budgets, policies, complete life cycle management along collaborative evaluation from hiring to exit.

 

ORGANIZATION STRUCTURE

  • Unit Hierarchy

  • Grades

  • Locations

  • Designations

 

POSITIONS MANAGEMENT

  • Choose a combination of Organization Structures for  headcount budgeting

  • Manage approval Positions for the organization

  • Capture Job descriptions, qualifications, salary range, organization unit, locations, grades and designations in positions

 

TALENT ACQUISITION

  • Acquire talent using vacancies, and work orders within headcounts defined from positions.

  • Use applicant tracking and people evaluation module to select the best candidates for the open positions.

 

EMPLOYEE DATABASE

  • Personal Details including Photo, Family, Academics, Certifications, Employment History

  • Employment details including Staff ID, Category, Status, Grade, Location Designation, Organisation unit, Cost Center, Job description, Reportings, and Employee File, Attendance methods.

  • Employee Letters issue and archive

  • Custom grids to capture any other personal or employment data.

  • Workflow for employee data changes

 

EMPLOYEE LIFECYCLE

  • Manage Probation, Trainee, Regular, Performance Improvement, and Separating stages of employees.

  • Use People evaluation to collaboratively and objectively manage each stage

  • Get notified on upcoming stage completions for timely action

  • Issue letters for stage changes and appraisals

  • Manage Disciplinary Actions and Safety Observations collaboratively and objectively

  • Rejoin Process

 

SEPARATIONS
Robust to handle all separation situations with full data capture for accurate analytics, reporting and control

  • Voluntary: Resignation, Voluntary Retirement

  • Involuntary: Retirement,  Termination, Absconding, Bereavement, Group Transfer, Forced Attrition

  • Resignation Request and Approval with Date of Leaving, Reasons for Leaving, Try to Retain, Rehire

  • Responsibility Reassignment

  • Employee Feedback

  • No Dues

  • Handover

  • Full and Final Salary

  • Reports and Analytics

2. Leave and Attendance

Time track your workforce with fine controls for shifts, rosters, holidays, week offs, punch capture, leave, absence, overtime.

 

SHIFT MASTER

  • Timings for start, first half, second half, end

  • Multi-day shifts

  • Flexible Shift timings

  • Break time

  • Week offs

  • Workdays count for Shift

  • Split Shift

  • Midnight punch cutoff

  • Shift Patterns for Auto Rotation

SHIFT ASSIGNMENT

  • Default Shift

  • Shift Assigned to employee

  • Shift Pattern assigned to an employee with a start date

  • Roster Shifts upload via Excel template

  • Manual Assignment by HR, Manager and more

ATTENDANCE CAPTURE

  • Plug-and-play biometrics integration

  • Mobile app for employees with geo coordinates, geocoding, face capture, face recognition

  • Work punch for field employees to mark field visits

  • Manager group punch for group attendance capture for field workforce with no mobile

  • Extra data capture like meal requirements, medical conditions at the punch

  • Regularization with approvals

LINE BALANCING

To balance the production line workforce at the beginning of the shift, based on absent employees. For best results, attendance should be captured in advance, for example, while in company transport or policy to punch in advance.

  • View absent employees from production lines

  • Assign replacement with the same skills from another line or jumper pool

  • Line transfer is valid for one day only

  • Permanent transfer can be done from the employment page

  • History of line transfers is maintained

 

HOLIDAY CALENDARS

  • Holiday Calendars

  • Restricted Holiday

 

OVERTIME TYPES

  • Extra Day

  • Festival Overtime

  • Fixed Overtime

  • Holiday

  • Late

  • National Holiday

  • Poya Overtime (Sri Lanka)

  • Weekoff

  • Workday Leave OT

  • Workday Post

  • Workday Pre

 

ATTENDANCE POLICY

  • Present, Late, Early calculation as per policy using cutoffs for Full Day, Half Day, Absent

  • Overtime applicability, calculation and approvals as per policy

  • Overtime setoff against Compoff, Late coming or Early Going

  • Overtime and Undertime accumulation with carry forward

 

LEAVE

  • Leave Periods

  • Leave Types and Entitlements

  • Expiring Entitlements

  • Manual Entitlements

  • Utilization against another leave entitlement policy

  • Carry forward policy

  • Comp off policy

  • Short leaves, On Duty

  • Leave Entitlement Automation

  • Leave Approval Workflow

  • Cover Person Policy

 

MONITORING & ALERTS

  • Absconding employees

  • Late comers

  • Missing Attendance

  • Extra Attendance

  • Email alerts / Dashboard Notifications to Employees, HR, Reporting Manager, HOD and more

  • Scheduled Reports by Email

 

MANAGEMENT

  • Rule-based Attendance and Roster Groups

  • Permissions based on groups, locations and more

  • Attendance Management

  • Leave Management

  • Overtime Management

  • Roster Management

 

REPORTS

  • Adding Compensatory Off Report

  • Attendance Report By Presence

  • Attendance Report by Time

  • Attendance Summary Report

  • Daily Attendance Punch Noncompliance Report

  • Employee Monthly Attendance Confirmation by signature

  • Holiday Report

  • Leave Adjustment Report

  • Leave Detail Report

  • Leave Summary Report

  • Missing or Extra Attendance Report

  • Overtime Detailed Report

  • Punch Report

  • Punch with Unmatched Photo Report

  • Regularization Report

  • Roster

  • Unapproved Leave Report

  • Weekly Attendance

 

PAYROLL INTEGRATION

  • Attendance Period for payroll month

  • Auto Leave apply for payroll generation for missing attendance days as per policy

  • Overtimes

  • Lates and Early

  • Attendance Incentives

  • Payable Days

  • Days types

  • Leave without Pay Prorate Days

  • Days Worked

  • Full Days Worked

  • Leave Without Pay Days from Late

  • Days Worked by Leave

  • Days Worked by Half Leave

  • Days Worked by Double Leave

  • Leave Encashment Days

  • First Half Worked

  • Weekoffs Worked

  • Employment Days

  • Half-Day Shift Count

  • Leave Without Pay Days

  • Holidays Worked

  • Lieu Leave Expired Days

Leave and Attendance
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