Foundation
 
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LOGIN
Inbuilt credentials management or Active Directory, Google integration or a combination, Work on behalf using Login As.

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TERMS OF EMPLOYMENT
Setup terms for employee as per Department, Get documents uploaded by employee against the terms of employment.

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DASHBOARD
Greetings, Notifications, Holidays, Leave Summary, Projects, Help Desk Request, KRA/KPI.

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EMPLOYEE CATEGORIES
Permanent, Contract, Consultant, Casual, Intern, Freelancer, Expat.

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EMPLOYEE PROFILE
Personal and Contact Info, Present Address History, Official Accommodation Records, Family Details including Nominations, Academics, Past Employment, Certifications, Training, Control Employee Editing, Approval Workflow for certifications etc.

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EMPLOYEE LIFE CYCLE
Joining to Exit Stages, Notice Period, Reference Checks, On-boarding Workflow, Job Description, Org Structure, Deputation, Multiple Reportings, Grade, Career Band, Cost Center, Designations, Locations, Transfers, Generate Letters, Electronic and Signed Letter Acceptance, Responsibility Management, Employee Document Management, Disciplinary Actions, Separation Workflow for Resignation Termination Retirement Abandonment and Bereavement

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EMPLOYEE LEAVE MANAGEMENT
Rule based configuration of entitlements, Leave Period, Entitlements, Expiring Entitlements, Leave Summary, Carry Forwards, Rule based Days calculation, Holiday Calendars, Leave Approval Workflow, Leave Cancellation Workflow, Responsibility Delegation, Team Leave, Leave Encashment, Leave Adjustments, Compensatory Leave, Short Leave, Auto Leave Approval or Rejection Policy, Entitlements linked to Salary Structure

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SHIFT MANAGEMENT
Shift Master data allows default timings, week off and Special Timings, Default Shift for Company and Locations, Assign Shift to Employees, Create Monthly Rosters, Approval Workflow, Shift Exchange under Approval, Attendance linked to Shift Timings and Weekly Offs

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ATTENDANCE MANAGEMENT
Attendance Integrated with Leave and Holidays, Multi Location Auto Import of Biometric Data, Mobile Based Attendance and Tracking, Upload Attendance as CSV, Enter Attendance Manually, Attendance Regularization Workflow, See At Work Team Members, Missing Attendance Notification to Employee and HR, Adhoc Shift Timing and Holiday, Attendance Check for Salary Generation, Short Attendance Leave Policy and Workflow, Rule based Employee Grouping for Distributed Management, Alerts for Employees Missing in Bio-metric Machine or Punches not received, Auto Attendance Regularization Approval Policy.

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EMPLOYEE ASSET MANAGEMENT
Create Asset Types, Add Assets, Issue, Return, Retire, Adjust Asset loss from Employee Salary

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HELP DESK
Create Help Desks and Admins. Employees raise Requests, Discussion Control for Employee and Admin to discuss about the request. Help Desk Admin Panel

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ORGANISATIONAL STRUCTURE
Up to 10 Levels Hierarchy, Org Chart, Use Org Structure in Workflows

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WORKFLOWS
Leave Approval, Attendance Regularization, Roster, Performance Management, Training, Employee Probation PIP Resignation Exit, Hiring, Help Desk, Employee Data Upload, Expense Approval, Timesheet Approval, Employee Asset Management

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EMAIL EMPLOYEES
Select Employees based on Department Location etc. Send email to selected employees.

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SECURITY, AUDIT
Secure Access using https, Features to prevent malicious use. Permission Based Access, Audit Record for all Actions performed on System, Integrate with organization Security Policies.

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HR ANALYTICS
Workforce (Head Counts, Demographics, Attrition) Attendance, Salary, Expense, Performance, Knowledge, Suggestion, Recos

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REPORTING
Standard Informative Reports, Custom Reports, User Input to filter Report Data, MIS Reports

Payroll
 
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PROCESSING
Generate Payroll or Upload generated Payroll, Approval Workflow, Integrated with Attendance Module, Different Attendance Window, Part Salary, Split Salary, Delay, Upload Components, Statutory Compliance’s, Advances, Variable Pay with Incentive Calculations, Tax Declaration form with Approvals and Stages, Reimbursements with Approval Workflow, Reimbursements carry forward, Ad-hoc Reimbursements, Salary Slips, Rule based Employee Grouping for Distributed Management, Fully Customizable Payroll architecture, Ready Templates for India, Malaysia, Sri Lanka and other countries,

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CONTRACT EMPLOYEE INVOICING
Generate and Distribute Invoices to be submitted by Contract Employees. Invoice based on Salary Master and days worked.

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TAX DECLARATION
Tax Declaration form Auto Generated when Employee Crosses taxation Limit during financial year, Approval Process, During Year Employee can update the form, Second Level Compliance Process 2 months before end of Financial Year

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LOAN APPLICATION
Self Service Portal for Employees to Apply for Loan, System Validation of Loan Eligibility, Loan Approval Process.

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DOCUMENT DISTRIBUTION
Securely Distribute Payroll related documents thru HRMates.

Talent Management
 

EMPLOYEE PERFORMANCE MANAGEMENT
Template based Setup allowing Multiple PMS Workflows, Goals, Cascading Goals, Review Cycles and final Appraisal, Areas, KRAs, KPIs, Custom Columns, Calculators, Get Data from Attendance Employee Data etc. Guidelines, Achievements, Strengths, Areas of Improvement, Major Contributions, Create Performance Improvement Plan for non-performers, Create Performance Potential Matrix and Talent Review Form, Easy Monitoring.

EMPLOYEE DATA MANAGEMENT
Upload and Share Data with employees related to sales, production etc., Setup Scheduled Data upload, Setup up Employee View of Data, Use Data in Payroll, PMS etc.

SUCCESSION PLANNING
Identify Positions for Succession Planning, Identify Skills for Successors, Identify potential internal successors through PMS or Skill Gap Analysis and Recruit external successors through the recruitment module, View Successor Chart, View Succession Chart, Notification for Missing Successors, Groom Potential Successors, Train Potential Successors Using Training Module

Employee Monitoring
 
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PROJECT MANAGEMENT
Create Projects, Tasks and link to Clients, Assign Tasks to Employee Groups, Set Budgeted and Expected Hours

TIMESHEETS
Employees Log Actual Hours, Close Tasks and Projects, Client wise reports, Utilization Reports, Project Progress Report

Employee Expense
 
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TRAVEL EXPENSES
Create Single or Multi Trip by Employee or Admin, Mode of Travel or Stay Category as per Policy, Trip Approval Process, Ticketing Process, Advance Payment Process, Ticket Cancellation Process, Trip Cancellation Process, Trip Expenses with Limits as per Policy, Trip Expense Approval Process, Final Settlement, Carry Forward balances, MIS Reports

EMPLOYEE EXPENSES
Create Expense Sheet, Approval Process, Advance Payment Process, Cancellation Process, Add Expenses, Expense Approval Process, Final Settlement, MIS Reports

Hiring
 
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BUDGETING
Create and Approve annual Budgets Unit and Designation wise, Budget Change Process during year

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VACANCIES MANAGEMENT
Create and Approve Vacancies within the Budget during year, Maintain Job Description with Skills required, Publish Vacancies to website, Publish for Employee Referral, Create Candidate Evaluation Form and Workflow, Customize Candidate Application Form

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RESUME PROCESS

Maintain Resume Database along with Candidate details like Id, Photo Certificates etc, Identify Duplicate Resumes, Create Recruiting Teams, Upload Resumes, Stage wise Resume Processing, Candidate Document Submission, Salary Fitment, LOI, Offer Letter, Acceptance, Joining, Local and International Onboarding Process

HIRING EVALUATION
Maintain Interview Questionnaire, Conduct Telephonic and Personal Interviews, Online and Paper Test, Ratings, Final Rating, Rating Comparison

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TEST MANAGEMENT
Maintain Subject wise Question Bank, Create Online Tests with number of questions and time allowed, Download Test Paper as PDF and enter marks obtained manually

Employee Engagement
 
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GREETINGS
Automated Personal Birthday & Anniversary Greetings, Holiday Greetings, Joining, Farewell Greetings, Send Personal Messages

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ANNOUNCEMENTS
Company Announcements with image or videos

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SURVEYS
Anonymous Surveys, Normal Surveys

Rewards and Recognition
 
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REWARDS and RECOGNITION
Reward Programs, Points, Calculator to Convert to Monetary Value, Auto Calculation from other modules like Suggestions Portal, Employee Data Etc, Employee View

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SUGGESTION PORTAL
Suggestion entry and Approval Workflow, Use suggestions data in Rewards and Recognition, Kaizen Workflow

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MAINTENANCE PREVENTION
MP Sheet Submission, Approval

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KNOWLEDGE MANAGEMENT PORTAL
Central Portal for capturing Knowledge Related to Work. Submission of Knowledge Piece by Employees and Approval. Use of Submission in Reward and Recognition Program.

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CORRECTIVE AND PREVENTIVE ACTIONS
Central Portal for capturing Corrective and Preventive. Submission of CAPA by Employees and Approval.

Documents
 
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POLICY MANUALS
Share all Policy Manual of the Organization, New Employee Acknowledgement of Policy Documents, Existing Employee Acknowledgement of Policy Changes

COMPANY DOCUMENTS
Share Commonly used templates and documents with group of employees

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EMPLOYEE DOCUMENTS
Employee Document Repository

Training
 
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Training Needs Identification
Identify Training Needs from Performance Evaluation, Surveys or on Manager Requests

TRAINER IDENTIFICATION
Internal or External Trainer, Trainer Effectiveness Calculation

TRAINING SCHEDULE
Create a planned Schedule

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TRAINING MATERIAL REPOSITORY

Repository of Training Material with Pre and Post Test Question Papers

TRAINING FEEDBACK and EFFECTIVENESS

Get Feedback on Tainings and Calculate Effectiveness based on Pre and Post Tests

Industry Specific Features
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MANUFACTURING
Line Balancing, Employee Data, Roster Management, R&R, MP Sheet, Suggestion Portal, CAPA

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RETAIL
Employee Data, Mobile Attendance, Expense Management

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HOSPITALS
Roster Management, R&R

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IT Services
Time Sheets

Localization
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LANGUAGE
Localizable to any Language

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ORGANIZATION
Localize Terms in use in the Organization. for example Ex-Employee=>Inactive