Core HR

LOGIN
Inbuilt credentials management or Active Directory, Google integration or a combination, Work on behalf using Login As

TERMS OF EMPLOYMENT
Setup terms for employee as per Department, Get documents uploaded by employee against the terms of employment

DASHBOARD
Greetings, Notifications, Holidays, Leave Summary, Projects, Help Desk Request, KRA/KPI

EMPLOYEE CATEGORIES
Permanent, Contract, Consultant, Casual, Intern, Freelancer, Expat

EMPLOYEE PROFILE
Personal and Contact Info, Present Address History, Official Accommodation Records, Family Details including Nominations, Academics, Past Employment, Certifications, Training, Control Employee Editing, Approval Workflow for certifications etc.

EMPLOYEE LIFE CYCLE
Joining to Exit Stages, Notice Period, Reference Checks, On-boarding Workflow, Job Description, Org Structure, Deputation, Multiple Reportings, Grade, Career Band, Cost Center, Designations, Locations, Transfers, Letters, Responsibility Management, Employee Document Management, Disciplinary Actions, Separation Workflow for Resignation Termination Retirement Abandonment and Bereavement

EMPLOYEE LEAVE MANAGEMENT
Rule based configuration of entitlements, Leave Period, Entitlements, Expiring Entitlements, Leave Summary, Carry Forwards, Rule based Days calculation, Holiday Calendars, Leave Approval Workflow, Leave Cancellation Workflow, Responsibility Delegation, Team Leave, Leave Encashment, Leave Adjustments, Compensatory Leave, Short Leave, Auto Leave Approval or Rejection Policy

SHIFT MANAGEMENT
Shift Master data allows default timings, week off and Special Timings, Default Shift for Company and Locations, Assign Shift to Employees, Create Monthly Rosters, Approval Workflow, Shift Exchange under Approval, Attendance linked to Shift Timings and Weekly Offs

ATTENDANCE MANAGEMENT
Attendance Integrated with Leave and Holidays, Multi Location Auto Import of Biometric Data, Mobile Based Attendance and Tracking, Upload Attendance as CSV, Enter Attendance Manually, Attendance Regularization Workflow, See At Work Team Members, Missing Attendance Notification to Employee and HR, Adhoc Shift Timing and Holiday, Attendance Check for Salary Generation, Short Attendance Leave Policy and Workflow, Rule based Employee Grouping for Distributed Management, Alerts for Employees Missing in Bio-metric Machine or Punches not received, Auto Attendance Regularization Approval Policy.

EMPLOYEE ASSET MANAGEMENT
Create Asset Types, Add Assets, Issue, Return, Retire, Adjust Asset loss from Employee Salary

HELP DESK
Create Help Desks and Admins. Employees raise Requests, Discussion Control for Employee and Admin to discuss about the request. Help Desk Admin Panel

ORGANISATIONAL STRUCTURE
Up to 10 Levels Hierarchy, Org Chart, Use Org Structure in Workflows

WORKFLOWS
Leave Approval, Attendance Regularization, Roster, Performance Management, Training, Employee Probation PIP Resignation Exit, Hiring, Help Desk, Employee Data Upload, Expense Approval, Timesheet Approval, Employee Asset Management

EMAIL EMPLOYEES
Select Employees based on Department Location etc. Send email to selected employees.

SECURITY, AUDIT
Secure Access using https, Features to prevent malicious use. Permission Based Access, Audit Record for all Actions performed on System

HR ANALYTICS
Head Count, Demographics, Attrition Analysis

REPORTING
Standard Informative Reports, Custom Reports, User Input to filter Report Data, MIS Reports

Payroll

PROCESSING
Generate Payroll or Upload generated Payroll, Approval Workflow, Part Salary, Split Salary, Delay, Upload Components, Fully Customizable Payroll architecture, Ready Templates for India, Malaysia, Sri Lanka and other countries, Statutory Compliance’s, Advances, Variable Pay with Incentive Calculations, Tax Declaration form with Approvals and Stages, Reimbursements with Approval Workflow, Reimbursements carry forward, Ad-hoc Reimbursements, Salary Slips, Rule based Employee Grouping for Distributed Management

CONTRACT EMPLOYEE INVOICING
Generate and Distribute Invoices to be submitted by Contract Employees. Invoice based on Salary Master and days worked.

TAX DECLARATION
Tax Declaration form Auto Generated when Employee Crosses taxation Limit during financial year, Approval Process, During Year Employee can update the form, Second Level Compliance Process 2 months before end of Financial Year

LOAN APPLICATION
Self Service Portal for Employees to Apply for Loan, System Validation of Loan Eligibility, Loan Approval Process.

DOCUMENT DISTRIBUTION
Securely Distribute Payroll related documents thru HRMates.

Talent Management

EMPLOYEE PERFORMANCE MANAGEMENT
Template based Setup allowing Multiple PMS Workflows, Goals, Cascading Goals, Review Cycles and final Appraisal, Areas, KRAs, KPIs, Custom Columns, Calculators, Get Data from Attendance Employee Data etc. Guidelines, Achievements, Strengths, Areas of Improvement, Major Contributions, Create Performance Improvement Plan for non-performers, Create Performance Potential Matrix and Talent Review Form, Easy Monitoring.

EMPLOYEE DATA MANAGEMENT
Upload and Share Data with employees related to sales, production etc., Setup Scheduled Data upload, Setup up Employee View of Data, Use Data in Payroll, PMS etc.

TRAINING
Training Need Identification, TNI Workflow, Scheduling, Pre Post Test, Learning Index, Feedback, Effectiveness Index, Training Material Repository

SUCCESSION PLANNING
Identify Positions for Succession Planning, Identify Skills for Successors, Identify potential internal successors through PMS or Skill Gap Analysis and Recruit external successors through the recruitment module, View Successor Chart, View Succession Chart, Notification for Missing Successors, Groom Potential Successors, Train Potential Successors Using Training Module

PROJECT MANAGEMENT & TIME SHEETS
Create Projects, Tasks and link to Clients, Assign Tasks to Employee Groups, Set Expected Hours, Employees Log Actual Hours, Close Tasks and Projects, Client wise reports

Employee Expense

TRAVEL EXPENSES
Create Single or Multi Trip by Employee or Admin, Mode of Travel or Stay Category as per Policy, Trip Approval Process, Ticketing Process, Advance Payment Process, Ticket Cancellation Process, Trip Cancellation Process, Trip Expenses with Limits as per Policy, Trip Expense Approval Process, Final Settlement, Carry Forward balances, MIS Reports

EMPLOYEE EXPENSES
Create Expense Sheet, Approval Process, Advance Payment Process, Cancellation Process, Add Expenses, Expense Approval Process, Final Settlement, MIS Reports

Hiring

HIRING MANAGEMENT
Maintain Candidate Database, Upload Resumes, Process Candidate as per Vacancy Evaluation Form, Identify Duplicate Resumes, Maintain Interview Questionnaire, Letter of Intent, Offer letter, Joining Process and Reference Check, Search PDF

TEST MANAGEMENT
Maintain Subject wise Question Bank, Create Online Tests with number of questions and time allowed, Download Test Paper as PDF and enter marks obtained manually

BUDGETING
Create and Approve annual Budgets Unit and Designation wise, Budget Change Process during year

VACANCIES MANAGEMENT
Create and Approve Vacancies within the Budget during year, Maintain Job Description with Skills required, Publish Vacancies to website, Publish for Employee Referral, Create Candidate Evaluation Form and Workflow, Customize Candidate Application Form

Employee Engagement

GREETINGS
Automated Personal Birthday & Anniversary Greetings, Holiday Greetings, Joining, Farewell Greetings, Send Personal Messages

ANNOUNCEMENTS
Company Announcements with image or videos

SURVEYS
Anonymous Surveys, Normal Surveys

Rewards and Recognition

REWARDS and RECOGNITION
Reward Programs, Points, Calculator to Convert to Monetary Value, Auto Calculation from other modules like Suggestions Portal, Employee Data Etc, Employee View

SUGGESTION PORTAL
Suggestion entry and Approval Workflow, Use suggestions data in Rewards and Recognition, Kaizen Workflow

MAINTENANCE PREVENTION
MP Sheet Submission, Approval

KNOWLEDGE MANAGEMENT PORTAL
Central Portal for capturing Knowledge Related to Work. Submission of Knowledge Piece by Employees and Approval. Use of Submission in Reward and Recognition Program.

CORRECTIVE AND PREVENTIVE ACTIONS
Central Portal for capturing Corrective and Preventive. Submission of CAPA by Employees and Approval.

DOCUMENTS

POLICY MANUALS
Share all Policy Manual of the Organization

COMPANY DOCUMENTS
Share Commonly used templates and documents with group of employees

EMPLOYEE DOCUMENTS
Employee Document Repository

Industry Specific Features

MANUFACTURING
Line Balancing, Employee Data, Roster Management, R&R, MP Sheet, Suggestion Portal, CAPA

RETAIL
Employee Data, Mobile Attendance, Expense Management

HOSPITALS
Roster Management, R&R

IT Services
Time Sheets