HRMates Implementation Case Study
Customer Profile
A Steel Company in Jamshedpur, with both white collar and blue collar employees.
Requirement
Company wishes to implement an HRMS Platform to manage People related Data and Processes. Platform should be customizable, agile and able to accommodate all people related requirements, including but not limited to following
Organization Structure
Employee Database
Employee Life Cycle
Performance Management
Salary Documents Distribution
Travel and Expense Management
Reward and Recognition for Online and Offline Modules
Training
Social Engagement
Analytics and Reporting
Workflow driven, Self Service Enabled System
Extensible to new requirements
Additional Requirements
None
Prior System
Independent Applications, Paper and Excel Based
Deficiencies in Prior System
Lot of Paperwork
Monitoring and Follow ups
As their was no integration each Independent Application required Organization data maintenance
Multiple Applications requiring learning for HR Team and Employees
No Self Service Portal
HRMates Solution
Implemented HRMates starting with Org Structure and Employee Database
As per plan of customer required modules were added to the system over 3 years time frame
HRMates is live with all Modules Implemented with significant Automation for accurate mapping of Documented and Undocumented policies of the Company
Integrations
Integrated with SAP Payroll for Salary Document Distribution
Integrated with Office 365 for single sign on
Integrated with SMS Service
Integrated with Amazon S3 for Managed File Storage
Change Management
Changes as needed are implemented mostly in less than 4 working days
Future Readiness
System can be quickly updated for changes in Company Policies
System is ready to implement requirements of other departments like Payroll, Time Office, Purchase etc.