Modules and Features



Inbuilt credentials management or Active Directory, Google integration or a combination


Setup terms for employee as per Department, Get documents uploaded by employee against the terms of employment


Greetings, Notifications, Holidays, Leave Summary, Projects, Help Desk Request, KRA/KPI


Personal and Contact Info, Present Address History, Official Accommodation Records, Family, Academics, Past Employment, Certifications, Training, Control Employee Editing, Approval Workflow for certifications etc.


Joining to Exit Stages, Notice Period, Reference Checks, Onboarding Workflow, Departments, Designations, Locations, Transfers, Letters, Responsibility Management, Employee Document Management, Disciplinary Actions, Exit Approval and Clearance Workflow


Leave Period, Entitlements, Expiring Entitlements, Leave Summary, Carry Forwards, Rule based Days calculation, Holiday Calendars, Leave Approval Workflow, Leave Cancellation Workflow, Responsibility Delegation, Team Leave, Leave Encashment and Leave Adjustments, Vacation Definition, Compensatory Leave


Shift Master data allows default timings, week off and Special Timings, Default Shift for Company and Locations, Assign Shift to Employees, Create Monthly Rosters, Approval Workflow, Shift Exchange under Approval, Attendance linked to Shift Timings and Weekly Offs


Attendance Integrated with Leave and Holidays, Multi Location Auto Import of Biometric Data, Mobile Based Attendance and Tracking, Upload Attendance as CSV, Enter Attendance Manually, Attendance Regularization Workflow, See At Work Team Members, Missing Attendance Notification to Employee and HR, Adhoc Shift Timing and Holiday, Attendance Check for Salary Generation, Short Attendance Leave Policy and Workflow, Rule based Employee Grouping for Distributed Management, Alerts for Employees Missing in Bio-metric Machine or Punches not received.


Create Expense Sheets, Add Expenses, Approval Workflow, Accountant Adds Payments, Adjust Balance in Salary


Create Asset Types, Add Assets, Issue, Return, Retire, Adjust Asset loss from Employee Salary


Create Help Desks and Admins. Employees raise Requests, Discussion Control for Employee and Admin to discuss about the request. Help Desk Admin Panel


Up to 10 Levels Hierarchy, Org Chart, Use Org Structure in Workflows


Leave Approval, Attendance Regularization, Roster, Performance Management, Training, Employee Probation PIP Resignation Exit, Hiring, Help Desk, Employee Data Upload, Expense Approval, Timesheet Approval, Employee Asset Management


Select Employees based on Department Location etc. Send email to selected employees.


Secure Access using https, Features to prevent malicious use. Permission Based Access, Audit Record for all Actions performed on System


Head Count, Demographics, Attrition Analysis


Standard Informative Reports, Custom Reports, User Input to filter Report Data



Generate Payroll or Upload generated Payroll, Approval Workflow, Part Salary, Split Salary, Delay, Upload Components, Fully Customizable Payroll architecture, Ready Templates for India, Malaysia, Sri Lanka and other countries, Statutory Compliances, Advances, Variable Pay with Incentive Calculations, Tax Declaration form with Approvals and Stages, Reimbursements with Approval Workflow, Reimbursements carry forward, Ad-hoc Reimbursements, Salary Slips, Rule based Employee Grouping for Distributed Management


Generate and Distribute Invoices to be submitted by Contract Employees. Invoice based on Salary Master and days worked.


Tax Declaration form Auto Generated when Employee Crosses taxation Limit during financial year, Approval Process, During Year Employee can update the form, Second Level Compliance Process 2 months before end of Financial Year



Template based Setup allowing Multiple PMS Workflows, Goal Settings, Review Cycles and final Appraisal, Areas, KRAs, KPIs, Custom Columns, Auto Calculation, Get Data from Attendance, Employee Data etc. Guidelines, Achievements, Strengths, Areas of Improvement, Major Contributions, Create Performance Improvement Plan for non-performers. Create Performance Potential Matrix and Talent Review Form, Easy Monitoring.


Upload and Share Data with employees related to sales, production etc., Setup Scheduled Data upload, Setup up Employee View of Data, Use Data in Payroll, PMS etc.


Training Need Identification, TNI Workflow, Scheduling, Pre Post Test, Learning Index, Feedback, Effectiveness Index, Training Material Repository


Create Projects, Tasks and link to Clients, Assign Tasks to Employee Groups, Set Expected Hours, Employees Log Actual Hours, Close Tasks and Projects, Client wise reports



Maintain Job Description, Publish Vacancies to website, Publish Vacancies to employees for Employee Referral, Create Candidate Evaluation Form and Workflow


Maintain Candidate Database, Upload Resumes, Process Candidate as per Vacancy Evaluation Form, Letter of Intent, Offer letter, Joining Process and Reference Check


Maintain Subject wise Question Bank, Create Online Tests with number of questions and time allowed, Download Test Paper as PDF and enter marks obtained manually



Automated Personal Birthday & Anniversary Greetings, Holiday Greetings, Joining, Farewell Greetings, Company Announcements with image or videos



Line Balancing, Employee Data, Roster Management


Employee Data, Mobile Attendance


Roster Management

IT Services

Time Sheets

Why HRMates

  • HRMates - HR & Payroll Automation Platform is a Employee Self Service, Workflow oriented Collaborative platform for Managers, Employees and Company to manage their HR and Payroll related activities.
  • HRMates automates HR Policies of the organization very closely and provides flexibility for the policies to be changed over time.
  • HRMates is designed to be a single integrated platform for all HR and Payroll functions of the organization. HRMates can be customized using a plugin architecture allowing custom functionality User Interface to be meshed with existing User Interface.
  • HRMates vertical editions are pre configured for General HR & Payroll policies followed by Govt/PSU, Large Private and SME organizations.
  • HRMates modules are well integrated with each other. Most operations in HRMates work on Editor and Approvers model, creating self running collaborative environment. Editors and Approvers are configured as per Organization Policies.
  • All modules post notifications on Notification Panel accompanied by email. To provide continuity in case of exceptional circumstances admins can work on behalf of employees.
  • HRMates Mobile App for Android provides Location based Attendance, Bill Scanning for expense. Mobile app works in offline mode with auto data syncing when wifi is available. Mobile app also allows access to non Admin Functions of HRMates.
  • HRMates reports like skill base, org chart, analytics can be used by Organizations in their sales activities.
  • HRMates enables improved compliance and record keeping with Aadhar based paperless document signing by employer and employees.


Company Presentation


Product Broucher


Case Studies

Organization with Multiple Offices across Countries

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indian Government Rural Bank with 3000 employees with Branches all over a State

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Organization with Multiple Offices across India and Employees working in shift

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Career (Demo only)

About Us

SysMates has been established in May 2014, with a vision to provide HR and Payroll product HRMates to clients across the world. Towards this goal we strive to utilize best in class technologies available or created by us.

We believe the quality of our work is reflected in the continuing impact and success of our clients. SysMates believes that our success is best reflected through our client's success.

SysMates is based in Gurgaon, India with a office in Singapore and representative office in London UK.

Meet The Team

R P Singh

R P Singh

RP holds Bachelors degree from IIT Kanpur in Computer Science, 1985. RP is passionate about making technology work in daily lives of people. He has been a serial entrepreneur and has led several very successful products and companies in past. Between 1988-92 RP conceptualized and led development of very successful Desktop Publishing Product InPage with user base running into millions across the world and till date is the defacto standard. Next RP conceptualized and led development of JewelMesh which is again a gold standard in its field even today. After Year 2003 RP co-founded 2 successful IT Services companies Think Future and ThinkSys, both the companies are well established in there domains.

Having worked thru many projects and being involved minutely in design and architecture of applications, RP worked on creating a framework AppPress to help in rapid development of business applications. HRMates has been built using AppPress and is on way to being a Gold Standard in HR and Payroll Automation for organizations.

RP likes to delve into Astronomy and Cosmology in his free time.

Derrick V Perera

Derrick V Perera

IA, IO (FIDE), BA (SL), MBA (USA) MA (SL), Derrick has over 20 years’ experience in the field of HR & General Management in manufacturing & service sector representing local as well as multi nationals such as Ericsson, Telstra and Airtel etc. He’s one of the few HR professionals in the country to have had the rare opportunity to Head a PLC when he was appointed Chairman/MD of Blue Diamonds Jewellery Worldwide PLC in 2011. In his career he has worked with many startups in ensuring highly successful launches.

Vinit Thakur

Vinit Thakur

An IIT Alumnus and a Digital Strategist with over two decades of Technology leadership experience with large global and Indian conglomerates. Vinit describes himself as a Change agent. Over the years he has led some major business transformations to steer the growth and operational excellence in the organizations he has worked with. Scorching pace of growth achieved by Dalmia over last decade or so, Wartsila standardizing its globally distributed operations and Marico outsmarting and leading FMCG giants in outbound distribution in early part of last decade are a few to name. Vinit firmly believes in power of digital technologies and has effectively used it over last two decades to change the competitive positions of the organizations he has worked with. Vinit specializes in, helping organizations manage and sustain complex change programs, Building and Deploying Digital and IT Strategy, Building Organizations and Competency Centres, Multi-Cultural and Global work practices, Managing Large, Distributed and Global teams, Setting up IT Operations and Service Delivery Models, Conceptualizing PMOs and governing Large Enterprise class automation projects. Currently Vinit is busy building start-ups in the areas of Digital Advisory and HR Solutions. Vinit is spending a sizable time in supporting NGOs in the space of Digital India and Skill India.

Sandeep Goyal

Sandeep Goyal

A Post Graduate in Marketing and Finance Having multifaceted exposure for over 3 decades, spanning from technology, sales and marketing to liasioning and facilities management, always focused on customer needs in the service industry. started out in customer service in an IT products company in the early 80's, when the concept of IT products was quite unknown in India... moved to IT services in private and public sector companies, managing and marketing a portfolio of client facing services - notable among them ET&T, under Min of IT & Communication and RailTel, under Min of Railways and Keane, a US MNC.

Client List

Plans and Pricing


Get in Touch

Get in touch with SysMates who is passionate about delivering technology solutions that impact customers’ core businesses. Please feel free to drop an email at with your contact information.

Contact Info

SysMates Technologies
2nd floor - First India Place, Sushant Lok I
MG Road, Gurgaon -122 002, Haryana, India
P: +91 124 4028904, +91 98104 05700
Maharashtra, Gujarat
P: +91 9224776575, 9029940563
P: +44 7769 257469
Sri Lanka
P: +94 76 868 2323

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