Inbuilt credentials management or Active Directory, Google integration or a combination
Setup terms for employee as per Department, Get documents uploaded by employee against the terms of employment
Greetings, Notifications, Holidays, Leave Summary, Projects, Help Desk Request, KRA/KPI
Personal and Contact Info, Present Address History, Official Accommodation Records, Family, Academics, Past Employment, Certifications, Training, Control Employee Editing, Approval Workflow for certifications etc.
Joining to Exit Stages, Notice Period, Reference Checks, Onboarding Workflow, Departments, Designations, Locations, Transfers, Letters, Responsibility Management, Employee Document Management, Disciplinary Actions, Exit Approval and Clearance Workflow
Leave Period, Entitlements, Expiring Entitlements, Leave Summary, Carry Forwards, Rule based Days calculation, Holiday Calendars, Leave Approval Workflow, Leave Cancellation Workflow, Responsibility Delegation, Team Leave, Leave Encashment and Leave Adjustments, Vacation Definition, Compensatory Leave
Shift Master data allows default timings, week off and Special Timings, Default Shift for Company and Locations, Assign Shift to Employees, Create Monthly Rosters, Approval Workflow, Shift Exchange under Approval, Attendance linked to Shift Timings and Weekly Offs
Attendance Integrated with Leave and Holidays, Multi Location Auto Import of Biometric Data, Mobile Based Attendance and Tracking, Upload Attendance as CSV, Enter Attendance Manually, Attendance Regularization Workflow, See At Work Team Members, Missing Attendance Notification to Employee and HR, Adhoc Shift Timing and Holiday, Attendance Check for Salary Generation, Short Attendance Leave Policy and Workflow, Rule based Employee Grouping for Distributed Management, Alerts for Employees Missing in Bio-metric Machine or Punches not received.
Create Expense Sheets, Add Expenses, Approval Workflow, Accountant Adds Payments, Adjust Balance in Salary
Create Asset Types, Add Assets, Issue, Return, Retire, Adjust Asset loss from Employee Salary
Create Help Desks and Admins. Employees raise Requests, Discussion Control for Employee and Admin to discuss about the request. Help Desk Admin Panel
Up to 10 Levels Hierarchy, Org Chart, Use Org Structure in Workflows
Leave Approval, Attendance Regularization, Roster, Performance Management, Training, Employee Probation PIP Resignation Exit, Hiring, Help Desk, Employee Data Upload, Expense Approval, Timesheet Approval, Employee Asset Management
Select Employees based on Department Location etc. Send email to selected employees.
Secure Access using https, Features to prevent malicious use. Permission Based Access, Audit Record for all Actions performed on System
Head Count, Demographics, Attrition Analysis
Standard Informative Reports, Custom Reports, User Input to filter Report Data
Generate Payroll or Upload generated Payroll, Approval Workflow, Part Salary, Split Salary, Delay, Upload Components, Fully Customizable Payroll architecture, Ready Templates for India, Malaysia, Sri Lanka and other countries, Statutory Compliances, Advances, Variable Pay with Incentive Calculations, Tax Declaration form with Approvals and Stages, Reimbursements with Approval Workflow, Reimbursements carry forward, Ad-hoc Reimbursements, Salary Slips, Rule based Employee Grouping for Distributed Management
Generate and Distribute Invoices to be submitted by Contract Employees. Invoice based on Salary Master and days worked.
Tax Declaration form Auto Generated when Employee Crosses taxation Limit during financial year, Approval Process, During Year Employee can update the form, Second Level Compliance Process 2 months before end of Financial Year
Template based Setup allowing Multiple PMS Workflows, Goal Settings, Review Cycles and final Appraisal, Areas, KRAs, KPIs, Custom Columns, Auto Calculation, Get Data from Attendance, Employee Data etc. Guidelines, Achievements, Strengths, Areas of Improvement, Major Contributions, Create Performance Improvement Plan for non-performers. Create Performance Potential Matrix and Talent Review Form, Easy Monitoring.
Upload and Share Data with employees related to sales, production etc., Setup Scheduled Data upload, Setup up Employee View of Data, Use Data in Payroll, PMS etc.
Training Need Identification, TNI Workflow, Scheduling, Pre Post Test, Learning Index, Feedback, Effectiveness Index, Training Material Repository
Create Projects, Tasks and link to Clients, Assign Tasks to Employee Groups, Set Expected Hours, Employees Log Actual Hours, Close Tasks and Projects, Client wise reports
Maintain Job Description, Publish Vacancies to website, Publish Vacancies to employees for Employee Referral, Create Candidate Evaluation Form and Workflow
Maintain Candidate Database, Upload Resumes, Process Candidate as per Vacancy Evaluation Form, Letter of Intent, Offer letter, Joining Process and Reference Check
Maintain Subject wise Question Bank, Create Online Tests with number of questions and time allowed, Download Test Paper as PDF and enter marks obtained manually
Automated Personal Birthday & Anniversary Greetings, Holiday Greetings, Joining, Farewell Greetings, Company Announcements with image or videos
Line Balancing, Employee Data, Roster Management
Employee Data, Mobile Attendance
SysMates has been established in May 2014, with a vision to provide HR and Payroll product HRMates to clients across the world. Towards this goal we strive to utilize best in class technologies available or created by us.
We believe the quality of our work is reflected in the continuing impact and success of our clients. SysMates believes that our success is best reflected through our client's success.
SysMates is based in Gurgaon, India with a office in Singapore and representative office in London UK.
RP holds Bachelors degree from IIT Kanpur in Computer Science, 1985. RP is passionate about making technology work in daily lives of people. He has been a serial entrepreneur and has led several very successful products and companies in past. Between 1988-92 RP conceptualized and led development of very successful Desktop Publishing Product InPage with user base running into millions across the world and till date is the defacto standard. Next RP conceptualized and led development of JewelMesh which is again a gold standard in its field even today. After Year 2003 RP co-founded 2 successful IT Services companies Think Future and ThinkSys, both the companies are well established in there domains.
Having worked thru many projects and being involved minutely in design and architecture of applications, RP worked on creating a framework AppPress to help in rapid development of business applications. HRMates has been built using AppPress and is on way to being a Gold Standard in HR and Payroll Automation for organizations.
RP likes to delve into Astronomy and Cosmology in his free time.
IA, IO (FIDE), BA (SL), MBA (USA) MA (SL), Derrick has over 20 years’ experience in the field of HR & General Management in manufacturing & service sector representing local as well as multi nationals such as Ericsson, Telstra and Airtel etc. He’s one of the few HR professionals in the country to have had the rare opportunity to Head a PLC when he was appointed Chairman/MD of Blue Diamonds Jewellery Worldwide PLC in 2011. In his career he has worked with many startups in ensuring highly successful launches.
An IIT Alumnus and a Digital Strategist with over two decades of Technology leadership experience with large global and Indian conglomerates. Vinit describes himself as a Change agent. Over the years he has led some major business transformations to steer the growth and operational excellence in the organizations he has worked with. Scorching pace of growth achieved by Dalmia over last decade or so, Wartsila standardizing its globally distributed operations and Marico outsmarting and leading FMCG giants in outbound distribution in early part of last decade are a few to name. Vinit firmly believes in power of digital technologies and has effectively used it over last two decades to change the competitive positions of the organizations he has worked with. Vinit specializes in, helping organizations manage and sustain complex change programs, Building and Deploying Digital and IT Strategy, Building Organizations and Competency Centres, Multi-Cultural and Global work practices, Managing Large, Distributed and Global teams, Setting up IT Operations and Service Delivery Models, Conceptualizing PMOs and governing Large Enterprise class automation projects. Currently Vinit is busy building start-ups in the areas of Digital Advisory and HR Solutions. Vinit is spending a sizable time in supporting NGOs in the space of Digital India and Skill India.
A Post Graduate in Marketing and Finance Having multifaceted exposure for over 3 decades, spanning from technology, sales and marketing to liasioning and facilities management, always focused on customer needs in the service industry. started out in customer service in an IT products company in the early 80's, when the concept of IT products was quite unknown in India... moved to IT services in private and public sector companies, managing and marketing a portfolio of client facing services - notable among them ET&T, under Min of IT & Communication and RailTel, under Min of Railways and Keane, a US MNC.
We engaged SysMates to implement HR solution globally. We are impressed with their flexibility to include our customization needs and speed of responses. Although we both are located in different countries, and this implementation was spread in many countries; we never felt the distance to be an issue. We are quite satisfied with this relationship.
HRMates has been a very useful addition to our company. It has helped us in streamlining our HR Operations spread across the country.
Get in touch with SysMates who is passionate about delivering technology solutions that impact customers’ core businesses. Please feel free to drop an email at firstname.lastname@example.org with your contact information.